Project Manager (12m FTC)

Description

This is a 12-month fixed-term Project Manager role in the Strategic Projects team, with hybrid working from the Embassy Gardens office in London.

Your main task is running a company-wide file management project that makes it easier for staff across the UK business to store, organise, find and share files. The project moves people off current shared drives, including Nasuni/R Drive and OurFiles, onto Microsoft 365 and Box.com, and helps teams set clearer, more consistent habits.

You will also lead or support other strategic projects as business priorities shift. You report to the Head of Strategic Projects and work with stakeholders and specialists across the business to deliver complex projects and change.

The Strategic Projects team sits within the company's Operations function, which also covers Technology, Facilities and Distribution. The team drives transformational change against strategic priorities, working with departments across the company and DK from first discovery to rollout.

On this project you will work with a Senior Business Analyst, plus colleagues in Continuous Improvement, Communications and Digital Training from the wider Transformation team, and Technology colleagues handling the data migration.

Responsibilities

• Provide the structure and direction to bring the project workstreams together and keep delivery on schedule. File management comes first, but you will adapt to changing business needs and apply your experience to other strategic initiatives when asked.
• Guide a cross-functional team, making sure every member is clear on their duties, the priorities and the main milestones.
• Own the project end to end, starting at discovery and planning and finishing with rollout, migration and new working habits that stick.
• Build and run the overall plan, coordinating analysis, technical delivery, continuous improvement, communications and training.
• Oversee resources, schedules, dependencies and finances so delivery stays on course.
• Partner with the Senior Business Analyst to turn discovery findings and stakeholder input into workable project and migration plans.
• Drive the move from existing shared drives to Microsoft 365 and Box.com with technical teams and specialist SMEs.
• Account for both the technical build and the people and process changes needed for adoption.
• Deal with problems, risks and change requests as they arise, flagging likely impacts early and putting mitigations in place.
• Report on milestones, deliverables, dependencies, risks and issues to sponsors, leaders and key stakeholders.
• Build relationships across the company and DK, setting and managing expectations throughout delivery.
• Work with internal teams and external suppliers, reviewing statements of work, specifications and deliverables.
• Maintain sound project governance and measure progress against agreed success criteria.

Requirements

• Essential: A solid project management background, including taking complex projects from planning and discovery to successful delivery.
• Essential: Experience running file, document or similar projects that migrate user data and change how people work. You need to lead delivery across business and technical teams, manage dependencies and support adoption.
• Essential: Experience on projects involving major business change, understanding the people and process work needed alongside technical implementation.
• Essential: Experience leading cross-functional teams and coordinating colleagues with different expertise and responsibilities.
• Essential: Strong stakeholder management and communication, with confidence building relationships and managing expectations at different levels of an organisation.
• Essential: Good working knowledge of Waterfall and Agile frameworks, methods and governance, including PRINCE2 and Scrum.
• Essential: Ability to explain technical or complex information clearly to non-technical audiences.
• Essential: Experience with Microsoft Office, including Outlook, Teams, SharePoint and OneDrive.
• Essential: Understanding of technology delivery and the software development lifecycle, including requirements gathering, testing, deployment and change management.
• Desirable: Experience with Microsoft 365, SharePoint, Box.com, Nasuni or other enterprise file or document management platforms.
• Desirable: Experience delivering projects that involve large-scale data or content migration.
• Desirable: Proficiency in MS Project or a PPM tool with planning capabilities.
• Desirable: Experience using JIRA and Confluence.
• Desirable: Experience working with external suppliers and technical SMEs.

Conditions

The salary is c.£70,000, depending on how your skills and experience match the role.

This is a fixed-term contract lasting 12 months.

Hybrid working: you will be in the Embassy Gardens office in London about 2 days a week, typically Tuesday and Thursday, and must be flexible on other days when the business needs it.

Applications close at 23:59 on Sunday 8th November 2026.

Disabled candidates who meet the essential criteria can opt in for an interview on their application form, though not every eligible candidate may be interviewed, and you can share any reasonable adjustments you need.

Benefits

• A bonus scheme and other benefits, on top of the salary.