Marketing Assistant - 12 months temporary contract

Description

This temporary role, on a 12-month contract, supports the planning of marketing and sales events across the DACH region, working with the local marketing and events team.

You will also help produce event materials and report to the Associate Manager, Marketing Programs DACH.

The company makes robotic-assisted surgery systems and has worked with hospitals and care teams worldwide for more than 25 years.

Responsibilities

• Handle logistics and planning for DACH events, including venues, hotels, systems and speakers for sales-led regional events.
• Keep the DACH event calendar up to date and help with long-term event planning and monitoring.
• Support trade show organisation alongside the event team members.
• Arrange demo system delivery and collection with the EU mobile system team and sales.
• Manage compliance tasks linked to events.
• Track event budgets and follow up on spending with the Associate Manager.
• Draft contracts, set up new vendors, and handle purchase orders and invoices, obtaining manager approval and signatures.
• Prepare speaker fee agreements and arrange speakers' travel and accommodation when they confirm.
• Coordinate event communications and customer-facing marketing projects with internal teams and external partners.
• Organise production, ordering and delivery of event promotional materials, including purchase order handling and budget tracking.
• Coordinate the creation, translation, localisation and upkeep of brochures, flyers and digital assets, working with legal, clinical and regulatory affairs to approve them on time.
• Support the DACH floating equipment pool, improve its booking process, and coordinate demo products.

Requirements

• An apprenticeship, a bachelor's degree, or equivalent experience in event management, marketing or communication.
• Preferably, that experience was gained in an international, fast-paced and changing environment.
• At least 1 year of experience in event management, marketing, or both.
• German as a native language and fluent English, spoken and written.
• Strong interpersonal, verbal and written skills to work with departments and customers such as marketing, sales, finance and healthcare professionals.
• Strong organisational skills and a team mindset, providing support across functions.
• Strong interest in multimedia and digital communication, with a grasp of brand design, visual identity and consistent language across materials.
• Ability to manage projects, set priorities and handle many tasks at once.
• Flexible, reliable and detail-oriented.
• Good working knowledge of the Microsoft Office suite.
• Willingness to travel 10% to 15%, mostly within the DACH region and sometimes on weekends.

Conditions

The role is based in Freiburg, Germany, on a hybrid work model.

The contract is temporary, for 12 months.

Travel of 10% to 15% is required, mainly in DACH and including weekends.

Some roles are subject to US export controls for candidates who are nationals of embargoed or sanctioned countries; a licence can take up to six months, a Technology Control Plan usually adds about 2 weeks, and an offer depends on approval before the start date, which may be moved.

The job level may differ from the one advertised, and pay depends on the level and the candidate's qualifications.

Diversity is valued regardless of gender, ethnic or social origin, religion, disability, age or sexual identity.