Talent Acquisition Coordinator

Description

The firm is a diversified trading company with over 30 years of experience. It trades with its own capital across Fixed Income, ETFs, Equities, FX, Commodities and Energy in major global markets, and has also moved into real estate, venture capital and cryptoassets.

Headquartered in Chicago, the company has offices in the U.S., Canada, Europe and Asia.

This role sits in the recruiting team and covers everything from first contact up to the point an offer is made. The job is to keep the process running smoothly for candidates, hiring managers and internal recruiters.

Responsibilities

• Set up interviews between candidates and hiring teams in several departments, keeping timing tight and the candidate experience good.
• Keep in touch with candidates, colleagues, hiring managers and outside vendors to arrange and manage interviews.
• Oversee virtual and in-person interviews, greeting candidates and keeping interviewers and recruiters informed throughout.
• Bridge candidates, recruiters and hiring managers on interview logistics, covering virtual and onsite bookings. Arrange technical interviews such as coding and project management.
• Track interview and requisition progress in the Greenhouse ATS and the Workday HR system.
• Keep interview schedules accurate and current in Outlook and other internal tools.
• Support the recruiting and talent operations teams with data entry, calendar work and reporting.
• Help candidates through expense reimbursement by explaining what to submit and working with internal reimbursement teams.
• Book candidate travel with the travel team.
• Keep the job description library organised, indexed, accessible and current.
• Produce and check recruiting and employee activity or status reports, making sure the data entered is accurate.
• Take on ad hoc projects such as event planning, reporting and process improvements.
• Run logistics and coordination for Super Day events, including occasional Saturday work when events fall on weekends.

Requirements

• At least 1 year of administrative experience in a corporate office.
• 1+ years in scheduling, coordination or an administrative role, ideally in HR, recruiting or talent acquisition.
• Strong organisational skills and a careful eye for detail.
• Good written and verbal communication, with a service-first attitude.
• Able to juggle several tasks at once and adjust quickly in a fast-moving setting.
• Comfortable with spreadsheets and basic reporting tools.
• Trustworthy with confidential information.
• Experience with scheduling tools such as Microsoft Outlook is required, and familiarity with applicant tracking systems is preferred.

Conditions

The annual base salary is $60,000 to $70,000, set by experience, qualifications and relevant skills.

Weekend availability may be needed on occasional Saturdays when events are scheduled.

Benefits

• Eligible for an annual discretionary bonus.
• Group medical, pharmacy, dental and vision insurance.
• 401k with a discretionary employer match.
• Short-term and long-term disability cover.
• Life and AD&D insurance.
• Health savings accounts and flexible spending accounts.