Recruiting Coordinator

Description

The company combines AI research, simulation, and robotics to build general-purpose robots that can work in the real world, with the goal of taking on large amounts of physical labor.

The company needs exceptional hires, and the hiring process itself shapes how candidates see the team, so it has to run well.

You will keep recruiting running smoothly from the first interview through to handoff into onboarding, including complex calendars, several time zones, last-minute changes, and candidates weighing competing offers.

You will also help improve the operation as the company grows, spotting friction and having the authority to fix it.

Responsibilities

• Coordinate interviews across teams and time zones, manage complex interview loops, and resolve scheduling conflicts early.
• Act as a reliable contact for candidates on scheduling, preparation, and logistics, and make sure each one knows the next step.
• Run the onsite candidate experience: welcome candidates, prepare interview rooms, coordinate interviewers, and keep the day on track. Stay available through the visit and handle last-minute changes.
• Keep records accurate in Ashby, keep interview plans and candidate stages current, and chase missing feedback from recruiters and hiring managers.
• Find recurring bottlenecks and improve them by refining templates, scheduling workflows, and building practical automations that save time.
• Work with People and Operations so the move from accepted offer to first day is clear and well coordinated.

Requirements

• Experience coordinating recruiting, complex schedules, events, or other operations where timing and detail matter.
• Ability to juggle several priorities at once and keep people updated when those priorities shift.
• Clear, warm written communication that makes the next step obvious.
• Ownership: you spot what needs doing, follow through, and close loops.
• Willingness to learn new tools and find better ways to handle repetitive work.
• Careful, discreet handling of candidate information.
• Nice to have: experience with Ashby or another applicant tracking system.
• Nice to have: experience supporting technical recruiting or working at a fast-growing startup.
• Nice to have: experience coordinating across European and US time zones.
• Nice to have: experience building a scheduling workflow, useful template, or small automation that made a team faster.

Conditions

On-site role, with occasional work from home when needed.

The company is an equal opportunity employer and welcomes people with varied backgrounds, experiences, and perspectives.

Benefits

• Competitive base salary plus meaningful equity.
• The chance to shape the candidate experience and recruiting operations for a frontier AI and robotics team.