Marketing Events Intern

Description

Primary Function of Position

The Event Management Intern supports the planning and execution of US commercial marketing events, including tradeshows, conferences, customer programs, internal meetings, and virtual or hybrid events. This role provides hands-on experience in event planning, logistics coordination, project management, and cross-functional collaboration while assisting the Events team in delivering high-quality attendee experiences.

Essential Job Duties

Support Event Managers with event planning activities, timelines, and project tracking for assigned events.

Assist in coordinating event logistics, including registration, collateral management, shipping, housing lists, venue communications, and meeting schedules.

Help maintain project plans, status reports, action item trackers, and planning documentation.

Collaborate with internal stakeholders, vendors, agencies, and suppliers to gather information and support event requirements.

Assist with event budget tracking, purchase order requests, and expense reconciliation activities.

Support conference and meeting preparation, including attendee communications, educational programs, and auxiliary meetings.

Participate in onsite event execution when applicable, helping to coordinate logistics and resolve routine issues.

Assist with lead management processes, post-event reporting, attendee feedback collection, and event performance summaries.

Contribute ideas for improving attendee engagement and overall event experience.

Maintain organized event records, documentation, and shared team resources.

University Hiring Program Eligibility Requirements:

University Enrollment: Must be currently enrolled in and returning to an accredited degree-seeking academic program after the internship.

Internship Work Period: Must be available to work full-time (approximately 40 hours per week) during a 10-12 week period starting May or June. Specific start dates are shared during the recruiting process.

Requirements

• Required Education and Training
• Currently pursuing a degree in Marketing, Communications, Hospitality, Business, Event Management, or related degree-seeking program at the Bachelor’s level.

Conditions

Preferred Skills and Experience

Strong interest in event planning, marketing, project management, or customer engagement

Demonstrated ability to manage multiple tasks and meet deadlines in a fast-paced environment

Strong organizational skills and attention to detail

Excellent written and verbal communication skills

Ability to work collaboratively with cross-functional teams and external partners

Proficiency with Microsoft Office applications, including Excel, PowerPoint, Teams, and Outlook

Experience with event technology, registration systems, or project management tools is a plus

Prior internship, volunteer, campus organization, or event-planning experience preferred but not required.

Additional Information

Due to the nature of our business and the role, please note that the company and/or your customer(s) may require that you show current proof of vaccination against certain diseases including COVID-19. Details can vary by role.

Mandatory Notices

U.S. Export Controls Disclaimer: In accordance with the U.S. Export Administration Regulations (15 CFR §743.13(b)), some roles at the company Surgical may be subject to U.S. export controls for prospective employees
who are nationals from countries currently on embargo or sanctions status.

Certain information you provide as part of the application will be used for purposes of determining whether the company Surgical will need to (i) obtain an export license from the U.S. Government on your behalf (note: the government’s licensing process can take 3 to 6+ months) or (ii) implement a Technology Control Plan (“TCP”) (note: typically adds 2 weeks to the hiring process).

For any the company role subject to export controls, final offers are contingent upon obtaining an approved export license and/or an executed TCP prior to the prospective employee’s
start date, which may or may not be flexible, and within a timeframe that does not unreasonably impede the hiring need. If applicable, candidates will be notified and instructed on any requirements for these purposes.

We will consider for employment qualified applicants with arrest and conviction records in accordance with fair chance laws.