Marketing & Communications Operations Coordinator

Description

The company builds defense products on Coherent Distributed Networks (CDN), which help warfighters, commercial air operators, and border protection teams act faster and respond to new threats.

Founded in 2022, the company has raised $1 billion from investors including 8VC, Accel, and Valor Equity Partners. It is headquartered in Los Angeles and has offices in Washington, D.C., San Francisco, San Diego, and London, with 500+ employees.

The Marketing & Communications (MarCom) team is hiring an organized, detail-focused Operations Coordinator to keep the team running smoothly and efficiently.

Responsibilities

• Maintain the team's annual and ongoing marketing and communications calendars.
• Plan the logistics for campaigns, events, launches, publications, announcements, and other MarCom work.
• Keep shared files, templates, and documentation current so the team can find what it needs quickly.
• Prepare materials for team meetings, planning sessions, leadership updates, and other internal forums.
• Record decisions, action items, and next steps, and make sure they get completed.
• Find ways to simplify processes, cut unnecessary admin work, and improve team efficiency.
• Serve as the team's reference point for timelines, deliverables, and operational details.
• Act as the day-to-day contact for marketing and communications vendors, agencies, freelancers, and other external partners.
• Coordinate vendor project scopes, timelines, deliverables, meetings, and correspondence.
• Track contracts, statements of work, invoices, and budgets with the relevant team members.
• Make sure vendors have the information, assets, feedback, and approvals needed to deliver on time.
• Keep organized records of vendor relationships, projects, deliverables, and key contacts.
• Coordinate day-to-day project work across the MarCom team so projects stay on schedule and key milestones and deadlines are tracked.
• Maintain project plans, timelines, calendars, task trackers, and other tools that keep the team organized.
• Follow up with team members and cross-functional partners on open tasks, deliverables, approvals, and decisions.
• Spot potential delays, gaps, and dependencies early and flag them to the right person.
• Organize meetings, agendas, notes, action items, and follow-ups as needed.
• Help set up and maintain consistent project management processes across the team.
• Keep a clear view of the MarCom portfolio and help ensure priorities aren't lost among competing demands.

Requirements

• 2-5 years of experience in marketing, communications, project management, operations, agency work, or a related field.
• Proven experience coordinating multiple projects, deadlines, deliverables, stakeholders, and vendors at the same time.
• Exceptional organization and attention to detail, with a habit of tracking small details so nothing is missed.
• Strong project management skills, including building and maintaining timelines, tracking dependencies, managing action items, and following up on deliverables.
• Proactive and self-directed, anticipating next steps without waiting to be asked.
• Excellent written and verbal communication, with the ability to communicate clearly and professionally with internal and external stakeholders.
• Strong follow-through and accountability, taking ownership of tasks through to completion.
• Able to manage competing priorities, shifting deadlines, and several workstreams in a fast-moving environment.
• Comfortable working across teams and with people at every level of an organization.
• Strong vendor and relationship management skills, with the ability to coordinate partners and hold them to timelines and deliverables.
• Comfortable using project management, collaboration, spreadsheet, and marketing tools.
• A process-minded approach and interest in making workflows more efficient and effective.
• Resourceful problem solver who can work out answers, spot gaps, and find solutions with limited direction.
• Interest in marketing and communications and a desire to learn how a high-performing MarCom team operates. Comfortable in an entrepreneurial setting where priorities change quickly.

Conditions

This is an onsite role.

The posted pay range covers base salary only and does not include bonus, equity, or benefits. It is an estimate, and the actual offer may vary based on experience, education or training, critical skills, and business needs.

You are welcome to apply even if your pay expectations fall outside the posted range.

Benefits

• Medical, dental, and vision coverage, with premiums 100% paid by the company.
• 401(k) with a 50% company match on up to 6% of pay, plus FSA, HSA, life insurance, and more.
• Free lunch every workday when you are onsite, a fully stocked kitchen, unlimited PTO, and a casual dress code.
• Competitive base salary, generous pre-IPO stock option grants, relocation assistance, and annual bonuses, which are coming soon.