Senior Project Manager

Description

Agency:

Biolumina

Job Function:

Projects and Performance Improvement

Job Subfunction:

Project and Program Management

itle : Senior Project Manager

Company/Location : Biolumina / New York, NY

Department/Discipline : Project Management

The Senior Project Manager Supervisor is responsible for coordination efforts across an agency franchise.  He/she may manage multiple junior project management team members across the department.  He/she organizes, monitors and routes all jobs through the agency for his/her account(s).  The Senior Project Manager Supervisor keeps all team members informed of the status of their respective jobs and ensures all jobs are following the agency’s Job Flow Process (JFP). He/she handles aspects of preparing for regulatory submissions. He/she supports the Director of Project Management with new business projects, department initiatives and helps train, monitor, evaluate and supervise the workload of the department.

Primary Job Responsibilities

Coordinate job flow/creative process within the Agency in an organized and efficient manner, which includes:

Open job number and job site on blink when requested from account service

Prepare and maintain job site on SharePoint to reflect accurate job history

Setup and attend all start-up and internal review meetings

Develop timelines with input from relevant departments

Update timelines based on client and/or internal changes (keeping accurate timelines throughout the life of a job is extremely important)

Remind the team of upcoming due dates and alert the other team members if agreed upon due dates are not going to be met, both internally and externally

Ensure timely development of color breaks and spec sheets by coordinating with Production and Art Director prior to pre-mechanical meetings

Schedule and attend pre-mechanical meetings for every print job. Ensure all relevant materials are brought to the meeting and be able to provide timing from mechanical to release

Route jobs through all relevant departments via eRouting system and secure signatures at all stages of the job. Ensure cover sheets are complete and contain all relevant information for each job

Schedule and attend digital build-kit handoff meetings with the internal development team (Account Services will setup when working with third-party digital vendors). Work closely with UX, AD, and Account Services to ensure all relevant materials (manuscript, functional specs, sitemap, wireframes, etc.) are prepared and QC'd internally prior to build kit hand-off meeting

Monitor and assist team members in following the JFP (keep documentation of any skipped steps/signatures)

If procedures are not followed, alert the Director of Project Management

In person client travel is required

Manage the activities of junior project management team members including, but not limited to the following tasks:

Review dailies, nightlies , and timelines of junior project management team members for accuracy

Review and approve direct reports timesheets

Demonstrate proficient use of Dynamics for timesheets and financials

Review estimate vs. actuals report

Submit accurate timesheets on a daily basis

Demonstrate knowledge of and ability to plan a complete product launch

Demonstrate proficient use of SharePoint

Prepare and submit jobs for regulatory review

Develop and distribute the daily and nightly internal status reports (daily by 9:30 am and nightly by 4pm)

Coordinate and run weekly status meetings

Attend client status meeting/select client calls when appropriate to proactively track and address key project deliverables

Work closely with Account Services to ensure daily client hotsheets and weekly client status reports are accurate , alerting Account Services to necessary updates

Monitor jobs and alert team to possible delays/issues , assure open communication among team members

Maintain organized email archives

Develop knowledge of Client's process/procedures and the people involved--and interact appropriately

Assist peers when workload permits

Uphold the Company Values in all decisions and interactions

Perform other job-related tasks as assigned by the Director of Project Management

Management Responsibilities

Discuss any issues/concerns or decisions regarding the Project Management Department with the Director of Project Management and work closely with him/her to resolve any issues that need to be addressed

Help monitor quality control standards of Project Coordinators and Sr. Project Coordinators to assure that all work meets the highest possible standards of accuracy

Make recommendations to Director of Project Management for any workload adjustments

Help organize, monitor and supervise the workload of individual Project Coordinators and Sr. Project Coordinators

Assist Project Coordinators with their daily/nightly reports, either by looking over it with them or contacting team members to ascertain the expectations

Help Director of Project Management evaluate performance of department team members

Help Director of Project Management manage and resolve staff issues including performance, personal presentation and internal interactions

Recommend adjustments/additions to the roles and procedures of the Project Management Department to achieve continuous improvement and efficiency across all accounts and/or the agency

Support Director of Project Management with launch and convention planning

Support Director of Project Management with new business initiatives

Additional Responsibilities

Monitor and assure continual adherence to basic practices, procedures and reporting for consistency across all accounts in the department

Responsible for reviewing all digital timelines across all coordinators so that job deadlines are met (in conjunction with the Director of Project Management)

Responsible for the department needs when the Director of Project Management is not in the office

Help interview, train, and orient new department team members to the agency, departments and accounts

Communicate effectively and professionally

Demonstrate ability to set priorities while handling multiple projects

Remain calm despite high pressure situations

Project a professional, positive attitude toward peers and clients

Foster a positive team atmosphere and establish credibility

Ensure that all materials produced are accurate by assuring that the quality control steps are not skipped in the Job Flow Process

Help develop ideas to make the project management department and the agency run more efficiently

Requirements

• College degree preferred
• Minimum of 4 years project coordination advertising experience
• Minimum of 2 years supervisory experience
• Excellent written and oral communication skills
• Detail oriented
• Ability to handle multiple projects and deadlines
• Positive/helpful attitude
• Biolumina’s Values
• Open Mind
• Always ask why—of your teammates, your clients, and yourself. And don’t stop there—keep asking questions
• Be respectful of others’ ideas, opinions, and diverse backgrounds
• Be flexible and adaptive to new ways of doing things
• Brave Heart
• Speak your mind…and your heart
• Courageously step forward to try something new and help others to do the same
• Be brave enough to defend your opinions—and brave enough to change them
• Ready Hands
• Be proactive and push things forward
• Reach out to offer help and raise your hand to ask for help
• Go out of your way to show gratitude
• &xa;&xa;
• $109,000 - $118,000
• Omnicom’s policy requires employees to work in the office for a minimum of three days a week, unless additional in-office days are directed by their agency or manager. Our objective is to increase this requirement over time, and many of our agencies as well as Omnicom’s corporate group already require five days of in-office attendance.
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