Associate Project Manager

Description

Agency:

Area23

Job Function:

Projects and Performance Improvement

Job Subfunction:

Project and Program Management

The Associate Project Manager (APM) works with teams to execute agency project efforts for tactics by supporting all aspects of the project life cycle from concept to delivery. The APM collaborates cross-functionally with agency departments including Account Management, Finance, Production, Creative, Editorial, Technology, Strategy, among others. Whether it’s creating timelines for projects, advising on the prioritization of active tasks, communicating milestones and expectations to teams, routing work for feedback and approvals, or providing key administrative support, the only thing that is certain is that no day is ever the same.

ESSENTIAL FUNCTIONS:

Project Management: Understands and contributes to agency and department processes, procedures, and workflows for assigned projects.

Cross-Functional Collaboration: Supports and communicates with cross-functional team by tracking and sharing the process and progress of projects.

Administration: Maintains timely, detail-oriented, and accurate approach to administrative tasks.

JOB DUTIES / RESPONSIBILITIES:

For Specialty functions, see additional information (if applicable) in the box below.

Project Management

Leads low-complexity, multichannel-project deliverables from concept to deployment under guidance of the brand Project Manager.

Follows and enforces the use of internal procedures and IPGH internal tools (WorkFront, Egnyte, and Teams) for project management.

Coordinates, prepares, and speaks to pertinent information for internal status meetings to provide updates or changes in project plans.

Follows up with documentation from internal meetings with project progress, next steps, and deliverables to ensure project timelines are met.

Acts as point-of-contact for project-related management and routing; accountable for accuracy, timely execution, and preparing projects.

Coordinates with 3rd party vendors, collaborating on timelines and identifying challenges and risks to stay

on schedule.

Creates and socializes job numbers, enters project estimates, and runs/circulates various reports including financial and timesheet reports.

Proactively escalates and suggests solutions to project-related issues to manager.

Cross-Functional Collaboration

Demonstrates understanding of and maintains relationships with different agency departments including Editorial, Account, Finance, Creative, Technology, and Strategy.

Communicates ideas and messages professionally, effectively, and across multiple mediums (e.g., verbal, written) tailored to the audience.

Informs team members regarding start of new projects, upcoming deadlines, basic quality control, revisions, next steps.

Proactively approaches supervisor with new ideas and suggestions for personal career growth and

team efficiencies.

Supports new business activities as needed.

Helps and supports training of junior team members.

Administration

Keeps accurate, organized files of projects past and present as per agency established protocols.

Demonstrates detail-oriented and organized approach to daily responsibilities.

Completes timesheets, expenses, and all other administrative duties accurately and on a timely basis.

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TBD

Omnicom’s policy requires employees to work in the office for a minimum of three days a week, unless additional in-office days are directed by their agency or manager. Our objective is to increase this requirement over time, and many of our agencies as well as Omnicom’s corporate group already require five days of in-office attendance.

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